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Grading System

Credits are granted in semester hours, each generally representing one 50 minute period per week, or longer period in studio, laboratory or practical courses. Grades of Pass (P) or Withdrawal (W) carry no negative quality point conditions, and such credits attempted are not used in calculating averages. A grade of Pass (P) indicates a grade of C- or better. A grade of No Pass (NP) indicates that the student has not passed the course, but is not used in calculating averages.


W (Withdrawal)
Recorded on the permanent record to indicate that the student withdrew from the course. This designation has no impact on the student’s grade point average.

Pass/Fail grades are only available to Progressive students or in select courses. A grade of Pass indicates a grade of C- or better. For work graded below a C-, the grade given will be a Fail. These grades are not used in calculating grade point averages.

Pass/No Pass grades only apply to courses that do not carry credit towards meeting graduation requirements. These grades are not used in calculating grade point averages.

I (Incomplete Work)
Given only at the end of the semester. The following are appropriate reasons for giving an incomplete:

  • The student is ill and this can be satisfactorily documented.

  • There is a death or illness in the student’s family and this can be satisfactorily documented.

  • The student had to participate in an internship and was unable to complete some course work.

  • Extenuating circumstances.

The Academic Standards Committee may consider a student’s appeal and recommend steps for resolution when a dispute arises in the process of granting an incomplete under the categories listed above. The steps below will be adhered to when granting an incomplete:

  • A student may request an incomplete within three business days subsequent to the scheduled final exam or the last day of class if no final exam is offered. Any appropriate documentation must be supplied within five business days of the request.

  • Using the appropriate incomplete form, an instructor will contract with the student for a deadline to clear an incomplete which must be completed within 12 weeks of the last day of the course. If no grade is submitted by the given deadline, the Registrar’s Office will contact the instructor for a final grade. If no grade is submitted, the incomplete will be changed to an F.

  • If a faculty member becomes ill, dies, or leaves the institution, then any final decisions about grades will be determined by the program.

  • When incompletes are completed, the action appropriate for the student’s standing becomes effective as soon as possible: Academic Honors, Warning, Probation, etc.

NG (No Grade Submitted)
Used only on mid-semester grade reports when evidence was insufficient for establishing a letter grade.

Pass/Fail grades are only available to Progressive students or in select courses. A grade of Pass indicates a grade of C- or better. For work graded below a C-, the grade given will be a Fail. These grades are not used in calculating grade point averages.

Pass/No Pass grades only apply to courses that do not carry credit towards meeting graduation requirements. These grades are not used in calculating grade point averages.

R (Repeated Course)
Used on semester grade reports and permanent records to indicate that a course has been repeated. Students wishing/needing to repeat a course may do so only under the following conditions:

  • A student may repeat (at Green Mountain College) any course failed at Green Mountain College provided the course is offered during the student’s tenure.

  • A student may repeat (at Green Mountain College) any course passed at Green Mountain College one time only.

  • All grades a student receives at Green Mountain College will appear on the permanent record.

  • In computing the cumulative grade point average, the best grade received at Green Mountain College will be used.

  • If a course is repeated after receipt of a passing grade, no gain in total credit will occur.

  • Upon proper approval of the Registrar in advance, a student may repeat a course failed at Green Mountain College at another accredited college/university. If the student receives a grade of C- or better, the student may transfer in the credit to satisfy program/credit requirements. No transfer of quality points may occur unless the Academic Standards Committee approves such.

  • If a student chooses to repeat a course and withdraws from the course during the published drop period a grade of W will be entered on the student’s permanent record.

Grade Point Averages
Grade point averages are computed by multiplying the number of credits attempted in each course by the number of quality points awarded for the letter grade. Total quality points are then divided by the total number of credits attempted minus those designated as Pass/Transfer.

Mid-Semester Grade Reports
Mid-semester grade reports are issued for each student and provide information on the student’s academic progress. Such reports usually represent about one-third completion of course requirements and are used primarily for academic counseling. Such grades do not become a part of a student’s permanent record.

Semester Grade Reports
Semester grade reports are officially recorded at the end of each semester and summary copies are sent to students, advisors, and parents with appropriate authorization by request (see “Release of Academic Information” below). A final grade may not be changed by reexamination or additional work. A student may appeal a semester grade through the procedure found in the current Student Handbook.

Release of Academic Information
Green Mountain College releases information regarding a student’s academic record/performance to a student’s parents/guardians provided that the College has written authorization from the student or that the student is listed as a dependent for tax purposes. Academic information includes copies of grade reports, attendance reports, and any other information pertinent to an individual student’s academic record.

Academic Standing
Continuance in good standing depends on the quality and quantity of work achieved. The following scale is used to determine minimum conditions for satisfactory academic progress. (See academic progress standards in the Financial Aid section of this catalog.)


Failure to meet such standards will result in a student being placed on academic probation. Students who are not in good academic standing may not compete in varsity intercollegiate athletics. Failure to maintain minimum conditions for good standing may result in dismissal. The College reserves the right to suspend or dismiss a student at any time when academic work is unsatisfactory or when conduct is deemed undesirable. In taking such action, the College need not assign further reasons and neither the College nor any of its officers shall be under liability whatsoever for any such action. Students dismissed for academic cause may apply to the Academic Standards Committee for readmission. Readmitted students will return to the College on academic probation and may be expected to meet requirements of the Catalog current at the time of readmission.

Academic support and tutorial assistance are available to all students through The Calhoun Learning Center.


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