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Registration Procedures

Students must register on the days and times designated for that purpose through the College’s Web Registration Module. All students are required to meet with their advisor and will obtain their ID, Pin number, and registration start time during this meeting. ID and Pin numbers are used to log into the registration website. Students will be blocked from registration until their start time.

Students should be aware that the responsibility for meeting all degree requirements rests with the student.

The academic advisement given by faculty and staff, acting as advisors, is offered to assist students in meeting this responsibility.

Special Permissions
Any sort of special permission to enter a course must be submitted to the Registrar’s Office in writing by the instructor of the course. Special permissions include, but are not limited to over-enrolling a course, a late addition of a course, and taking a course pass/fail. To ensure fairness in registration procedures, students who are waitlisted for a course will have priority over students wishing to add a course after it is full.

Waitlists
A student may add themselves to a waitlist for a course that is full during add/drop week via the web registration module. If a seat becomes available, the Registrar’s Office will contact the student in writing to offer the seat. The student will then have 24 hours to respond to the offer. If the student does not respond, the seat will then be offered to the next person on the waitlist. The Registrar’s Office will not automatically enroll a student on the waitlist without consulting with him/her in advance.

Course Availability
Certain courses required for degree completion are offered on a rotating basis. It is the student’s responsibility to know his/her degree requirements and take the necessary courses when offered. If a required course is not taken in the scheduled rotation, additional semesters may be required for degree completion.

Course Changes
During the first week of classes each semester, course changes may be made via the Web Registration Module. All changes are subject to space and availability and should be made in consultation with the student’s advisor. Courses dropped during add/drop week will not appear on a student’s transcript.

It is the student’s responsibility to carry out schedule changes in accordance with the proper procedures. A student who attends a course, but fails to officially add it during the allotted time, will receive no credit for the course. A student who has failed to add the course they are attending may request a late add of the course through the Registrar’s Office. If the request is granted, a late registration fee of $250 will apply. A student who fails to properly drop a course will receive the grade he/she has earned in that course.

Withdrawing From Courses
A student may withdraw from a course up until approximately two weeks after mid-term grades are distributed. The exact deadlines for withdrawals will be set every year and published in the Academic Calendar. For those courses which do not meet for a full semester, the last day to drop the course will be approximately mid-session. The exact date will be included on the course syllabus. It is the student’s responsibility to follow procedures and deadlines for withdrawing from courses. Students must withdraw from courses through the Registrar’s Office. Under extenuating circumstances a student may petition the Academic Standards Committee for an exception to this policy. Courses a student withdraws from after add/drop will appear on the transcript with a grade of W. To be classified as full-time, a student must be enrolled in at least 12 hours of credit in any given semester. Failure to maintain full-time status may impact satisfactory academic progress, financial aid, athletic eligibility, insurance coverage, and veterans’ benefits.

Additional Courses (Credit Load Per Semester)
A matriculated, full-time student may enroll in 12-18 hours. Students who wish to enroll in more than 18 credits in a given semester must request for an overload in the Registrar’s Office and obtain approval. Where approval is granted, the student will be charged for each additional credit over 18 on a per credit basis.

Internships
The internship is a period of practical work experience, and is a requirement in certain majors. Internship sites will be limited to a 250-mile radius of the College campus for the purpose of providing supervision by faculty personnel. Exceptions will be dealt with on an individual basis.

Charges for internships are based on the tuition rate for the academic year in which the internship is completed. Final confirmation will be made by the faculty member in charge of the program. Full-time tuition is charged for 12 credit summer internships.

Auditing
A full-time student may, with the permission of the instructor, audit four credits per semester in addition to his/her normal course load. Forms are available in the Registrar’s Office. Non-matriculated students who either possess a college degree or meet standards for admission to Green Mountain College may audit a maximum of 6 credits per semester if space is available in the classes and if the instructor approves. Applications for audit admissions are available in the Registrar’s Office. No credit will be awarded for any audited course. An audit must be declared prior to the end of the first week of classes.


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