Direction and Coordination of an Emergency
When an emergency condition exists, it should be reported immediately to GMC Campus Security, by dialing 8911.
Campus Security will follow a defined sequence of responses for nearly all emergency situations, usually including:
1.)A physical response by campus security who will make appropriate fire and/or medical rescue calls.
2.) Notifying the Director of Campus Security, or designee if unavailable, who will determine whether or not to initiate the notification system (Rave Alert) or the emergency notification telephone call list (located at Campus Security Dispatch) or selectively notify individuals.
3.) If the emergency notification list is initiated, the appropriate EOG member (or the Director of Campus Security), acting as the Incident Commander, will determine the level of emergency response and the need for activation of the Emergency Operations Group and Emergency Operations Center.
Response to Level 1 or 2 Incidents
Level 1 events are reported through normal channels (Facilities Services for building issues, Auxiliary Services for telephone problems, etc) and are handled based upon established departmental practices. A level 2 incident will be handled in a similar way, but may necessitate several departments being involved in order to re-establish normal operations.
Response to a Level 3 Situation
When a Level 3 emergency occurs, an appropriate President’s Cabinet member may assemble the Emergency Operations Group, notify a co-chair of the EOG, and activate the Emergency Operations Center. In the absence of an appropriate Cabinet member, the Vice President of Student Life or the Director of Facilities (co-chairs of the EOG) may assemble the EOG and activate the EOC, and in the absence of the individuals listed above, another member of the EOG may assemble the EOG and activate the EOC.
Response to a Level 4 or 5 Emergency
When a Level 4 or 5 emergency has been declared or occurs, an appropriate President’s Cabinet member may assemble the Emergency Operations Group, notify a co-chair of the EOG, and activate the Emergency Operations Center. In the absence of an appropriate Cabinet member, the Vice President of Student Life or Director of Facilities (co-chairs of the EOG) may assemble the EOG and activate the EOC, and in the absence of the individuals listed above, another member of the EOG may assemble the EOG and activate the EOC.
Direction and Coordination of a Potential Emergency
When conditions permit and an impending emergency situation (example: anticipated major snow or ice storm, large campus gathering, etc.) provides ample time, the appropriate EOG co-chair (or in their absence, EOG member) will assemble the Emergency Operations Group to formulate an incident action plan for recommendation to the President’s Cabinet, or if time is of the essence, to the most senior Executive Officer available on campus.
Declaration of an Emergency Condition
The President, Provost, Vice President for Finance and Administration or Vice President of Student Life (depending upon availability) shall declare a state of College Level 4 or 5 emergency when he/she deems it necessary to place into immediate effect emergency procedures and/or to close all or part of the College. The President, Provost, Vice President for Finance and Administration, Vice President of Student Life or their designees shall declare an end to the state of emergency when appropriate.
Timely and accurate communication with the campus population during a level 3, 4 or 5 emergency is very important. A special Emergency Operations Information Phone Line (recorded message) has been established at 802-287-2400 and can be used to help communicate with those living off-campus (including faculty, staff, students, parents, and the community at large). Depending upon the nature of the emergency, the campus will be alerted through use of the broadcast capabilities of RAVE Mobile Safety to deliver text and e-mail to your cell phone and personal email address, as well as through our outdoor siren and public announcement system. When appropriate, the local media will also be advised. Periodic updates will be provided through the same means. Should both the phone and data network be unavailable, staff will be dispatched from the Emergency Operations Center to alert key leaders in each building, who will be expected to alert others in the building. Emergency communications, both on and off-campus, will be coordinated by the Director of College Communications or his/her designee.
During a level 5 emergency, or when the nature of the emergency suggests there will be an influx of telephone inquiries concerning the well-being of faculty, staff, and students, a special incoming 800 number exists which will be distributed through the GMC Web site, national media and other appropriate means. Prior to such distribution, the Pollock Conference Room phone (802-287-8237) (used primarily for out-going fund raising calls) will be re-programmed by Auxiliary Services technicians into an incoming call center and placed under the temporary management of the Emergency Operations Group.