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Withdrawal and Leave of Absence Policies
Students wishing to leave Green Mountain College during the semester or who are planning to transfer to another higher education institution after the completion of a semester must initiate the leave of absence or withdrawal process with the Student Life Office. The process includes an exit interview with the Vice President of Student Life or his/her designee and the completion of paperwork that assists the student in taking care of any campus business prior to leaving.
The official date of leave or withdrawal will be set as the last known academic activity (i.e. class attendance). Once the student completes the withdrawal or leave form, the student has 48 hours to move out of his/her residence hall. If a student leaves the College without initiating the withdrawal process, the College is entitled to determine the official date of withdrawal. It is the student's responsibility to take care of all business and College-related matters prior to leaving Green Mountain College.
Leave of Absence – Mid-Semester
A student may request a leave of absence mid-semester through the Student Life Office if extenuating circumstances arise. These circumstances include, but are not limited to, a death in the family, medical reasons, and personal well-being. The request must be reviewed and approved by the Vice President of Student Life before a leave of absence will be granted. If the leave of absence request is granted, the student has up to one year from the date of the leave to return to the college. Students must contact the Registrar’s Office when he/she intends to return. The student whose leave of absence is approved is automatically withdrawn from all courses. Tuition will only be refunded in accordance with the refund policy listed below. If the student exceeds the one-year limitation to return, the leave of absence will be administratively changed into a withdrawal. If the student chooses to return after the leave has changed into a withdrawal, then the student must reapply to the college.
Leave of Absence – End of Term
A student who intends to be away from the College for a semester or an academic year for academic or personal reasons after they complete the current semester may request a leave of absence. Students are required to request a leave of absence prior to the start of final exams. The request will be reviewed by the Vice President of Student Life who will determine whether a leave of absence will be granted. A student’s tuition deposit, if paid, may be credited to the student’s account to be applied toward the next semester’s/year’s fees. If the leave of absence request is granted, the student has up to one year from the date of the leave to return to the college. The student must contact the Registrar’s Office when he/she intends to return. If the student does not return within one-year, the leave of absence will be administratively changed into a withdrawal. If the student chooses to return after the leave has changed into a withdrawal, then the student must apply for readmission to the College.
Green Mountain College will not automatically readmit a student who has withdrawn or taken a leave of absence from the College. Students who desire to reenter Green Mountain College following a withdrawal or leave must initiate a process for reentry into the College by completing the Application for Readmission form and submitting it to the Registrar's Office. The registrar, in consultation with other campus offices will consider the student's reentry on an individualized basis, taking into consideration financial, academic, and disciplinary status and information.
The following refund schedule reflects the requirement that the College commit its financial resources to its faculty and services for the entire year. Notwithstanding any statement or representation, written or oral, made in any other College publications or otherwise, to the contrary hereof, the College refund policy as to College charges is as follows:
Refund Policy for Institutional Charges and Institutional Financial Aid
The College has adopted the following tuition, room, board and fees refund policy. Students who withdraw will receive the following refund: Time of Withdrawal Refund Due
Prior to first day of classes 100 percent
Within first week of classes 75 percent
Within second week of classes 50 percent
Within third week of classes 25 percent
After third week of classes 0
Administrative Withdrawal Refunds
No refunds for tuition, room, board and fees are given for administrative withdrawals, including, but not limited to, disciplinary action that results in the suspension or dismissal of a student.
Refund Policy for Recipients of Federal Financial Aid
Students receiving federal financial aid will receive a refund based on the current policy specified by Title IV regulations. When students use financial aid to pay for tuition, fees, and on-campus housing and board, any refundable amount is returned to the appropriate Title IV program (i.e., Pell Grant, Federal Supplemental Educational Opportunity Grant, and PLUS and Stafford loans). The full amount of a student's refund will be used to restore funds to the Title IV federal account from which aid was received, regardless of any unpaid balance that may still be owed to the College. Students considering withdrawing from the College during a semester are encouraged to contact the Financial Aid Office.
Involuntary Leave and Administrative Withdrawal
The College reserves the right to suspend or expel a student at any time when conduct is deemed to be in violation of College policy or poses a risk to the student or the College. In taking such action the College need not assign further reasons. At the discretion of the Vice President of Student Life and following individualized assessment, a student who is determined to be a danger to the student's self, other members of the community, or the College, or in which the behavior of the student significantly disrupts the living and learning environment of the College, may be involuntarily or administratively withdrawn or placed on Interim Suspension.
Referral to Off-Campus Agencies
In particular instances, the Director of Residence Life, the Vice President of Student Life, or a Wellness Center staff member may refer a student to an outside agency for further psychological or medical evaluation. If the Wellness Center staff believes it is in the student's best interest, but the student refuses to cooperate, the Vice President of Student Life will rely upon the counsel of the Wellness Center staff in order to determine the student's ability to remain enrolled. At the discretion of the Vice President of Student Life and following an individualized assessment, the student may be placed on an involuntary leave or administratively withdrawn. The following parameters apply in such instances:
* If the student is admitted to the hospital or outside agency, the family or legal guardian will be notified and is required to make arrangements to pick up the student upon release and take him/her home for follow up evaluation and/or treatment for the remainder of the involuntary leave of absence.
* If the student is referred to a hospital or outside agency and is not admitted or refuses to cooperate, the family or legal guardian is notified and is expected to pick up the student from the hospital, outside agency, or GMC and arrange for further evaluation during the required leave of absence.
* Readmission or return to campus is not guaranteed. In each instance, the Vice President of Student Life, in consultation with the Director of the Wellness Center, will conduct an individualized assessment. In order for a student to be considered for return to campus following an involuntary leave or administrative withdrawal, the following conditions must be met to the satisfaction of the College:
1. Written assessment, evaluation, and treatment plan from a qualified mental health professional seen by the student during the leave of absence.
2. Interview with the Director of the Wellness Center or designee.
3. The College reserves the right to impose additional restrictions or parameters it deems appropriate in addition to those set by the outside evaluator, and/or to seek advice from a professional of its choosing, in the course of making an individualized assessment of the student's ability to return and safely participate in the College's educational and/or residential programs.
* The College reserves the right to deny return to campus pending review of any evaluations or extend the leave of absence until appropriate conditions can be met.
* If a student's family member, legal guardian, or sponsor is unable to arrange pick up, the student's continued presence on campus will be contingent upon appropriate assessment as specified above, including all of the required paperwork. If the student refuses to cooperate with any part of the conditions set forth, he/she may be suspended from residency, but allowed to attend classes or suspended from the College. The Vice President of Student Life will make the final determination.